Type HHS ~ and it can convert to the full name, type just HHS and nothing happens.Ĭhanging or Deleting an AutoCorrect Entry Peter Deegan’s long – time tip is to add a tilde or other special character to the acronym for the autocorrect trigger. You’ll want to type both so an Autocorrect for ‘HHS’ to the full name will stop any acronym appearing. Quite often there’s a common acronym for a n organization as well as the full, long-winded name. using the style at the insertion point).įor multiple documents, you’ll probably want the Plain text option so the Autocorrect insertions blend into the document formatting. If your text includes formatting that you always want to be applied to that text, select Formatted Text, or select Plain text if you don’t want any special formatting applied. Now, any time you type “cvd” followed by a space, Enter, or any punctuation mark, Word will automatically change it to “ COVID-19 ”.
In the Replace section, type the shortcut text and click Add, then OK. Make sure the Replace Text as You Type box is ticked. The text you just highlighted should now appear in the With section under Replace Text as You Type. Then go to File | Options | Proofing and click the AutoCorrect Options button. If you have just typed the text on its own, Word may insert a return after it when it creates the shortcut. NOTE: It’s a good idea to have the text included in a sentence when you highlight it, or at least have something after it. If you have any formatting such as bold, italics or different text colors that you always want to be applied to that text, include that as well. We want to be able to just type “cvd” and have Word change this to “COVID-19”.įirst, we type the full text that we are wanting to set up the shortcut for, and highlight it. To be topical, let’s say we are tired of typing out COVID-19 and want to set up a shortcut so we can type it more quickly. For longer blocks of text, you can use Word’s AutoText feature which is designed specifically for this purpose. This option is limited to 255 characters. Just as Word by default corrects certain mistypings of words automatically, you can take advantage of this feature and tell it to treat your shortcut text as a mistyping and correct it to the full text you want. For shorter pieces of text, you can use word’s AutoCorrect feature. If you have words or longer sections of text that you type frequently and don’t want to have to type in full each time, Word allows you to set your own shortcuts to automatically enter this text in a few keystrokes either AutoCorrect or AutoText.
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